EXECUTIVE OFFICERS

A.      PRESIDENT – shall act as CEO and shall:

i.            Preside over all meetings of the Board of Directors and the Club.

ii.            Issue the call for special meetings of the Board and the Club.

iii.            Appoint standing and special committees and cooperate with the Chairpersons thereof, to effect regular functioning and reporting of such committees, and shall act as an ex-officio member of each of these committees.

iv.            See that said committees function, and shall cooperate with the Chairperson, toward that end.

v.            See that regular elections are duly called, noticed and held, in accordance with International and Local guidelines.

vi.            Cooperate with and be an active member of the Governor’s Advisory Committee of the Zone in which the Club is located.

B.     VICE PRESIDENTS – There shall be three (3) Vice Presidents, and each shall:

i.               Under direction of the President, oversee the functioning of such committees as the President shall designate.

ii.             If for any reason the President is unable to perform his duties, the First Vice-President shall assume and perform the duties of the President, having the same authority as the President.

iii.            Should a vacancy occur in the office of (a) Vice President, through ascendancy, or otherwise, the Vice President of the next lower rank shall be advanced.

iv.           In the event of any other office, including that of Third Vice President, the Board of Directors shall appoint a member to fill the expired term.

C.  IMMEDIATE PAST PRESIDENT – acts as mentor to the President and shall:

i.         Officially greet members and their guests at Club meetings.

ii.          Represent the Club in welcoming new service-minded people in the community served by the Club.

iii.         Assist and accompany the President to Zone and Regional meetings.

D.  SECRETARY – Shall:

i.    Be under the supervision and direction of the President and the Board, and shall act as liaison between the Club and the District, the Multiple and the International Association.

ii.    Submit the regular monthly and other reports to the District and International offices, as required by the International Association or the Board, with monthly reports submitted no later than the fifth of the next month, including:

a.      Regular Monthly Membership and activities reports,

b.      Name and Classifications of new Members elected during the preceding month,

c.      Names of Members resigned or dropped during the preceding month, and changes in addresses or classifications,

d.      Number of active Members on the last day of the month,

e.      Date of each meeting of the Club during the preceding month, and the percentage of attendance,

f.        Copies of resolutions adopted,

g.      Activities undertaken by the Club

iii.  Such other information and data concerning the activities of the Club, as may be called for the International Board of Directors, including the semi-annual report of the Club’s financial condition, and the list of Officers, as required by Lions International.

iv.     Submit to the District Governor’s Cabinet required monthly reports, including but not limited to, membership and activity reports.

v.       Cooperate and be an active member of the District Governor’s Advisory Committee.

vi.     Have custody, keep and maintain general Club records, including minutes of all meetings, attendance, committee appointments, elections, addresses and telephone numbers, and members’ club accounts (if any).

E.  TREASURER – There shall be two Treasurer’s on the Board of Directors of the Cranbury Lions. The required fiduciary responsibilities are the same for both Treasurers.

i.         ADMINISTRATIVE ACCOUNT TREASURER shall:

a.   Issue quarterly statements to each member for dues and other financial obligations, and collect same.

b.   Give bond for the faithful discharge of the office in such sum and with such surety as determined by the Board of Directors.

c.   Receive all Operational funds and monies and deposit same in a bank, or banks, recommended by the Finance Committee and approved by the Board of Directors.

d.   Insure that two separate record keeping systems are kept: Administrative and Projects. Administrative monies are internally raised funds such as dues, fines, meeting 50/50’s, etc. Project Accounts are monies raised by asking support of the community or the public in general, to be dispersed for the good of the public.

e.   Pay out monies in payment of Club obligations only on authority given by the Board; all checks and vouchers exceeding One Thousand Dollars ($1000.00) shall be signed by the Treasurer and countersigned by one other officer, determined by the Board.

f.     Have custody of, keep and maintain general records of Club receipts and disbursements.

g.   Prepare monthly and semi-annual reports to the International Association and the Board of Directors of the Club.

h.   Promptly pay the monthly invoice from the International Headquarters; ten-digit Club number should be included with all payments.

ii.       PROJECTS ACCOUNT TREASURER shall:

a.   Give monthly reports, verbally, and quarterly written statements to the Board of Directors as to the state of the Projects accounts of the Club, showing all disbursements and balances. 

b.   Give bond for the faithful discharge of the office in such sum and with such surety as determined by the Board of Directors.

c.   Receive all funds and monies raised through fundraisers and deposit same in a bank, or banks, recommended by the Finance Committee and approved by the Board of Directors.

d.   Have custody of, keep and maintain records of Club receipts and disbursements for Projects.

e.   Insure that two separate record keeping systems are kept: Administrative and Projects. Administrative monies are internally raised funds such as dues, fines, meeting 50/50’s, etc. Project Accounts are monies raised by asking support of the community or the public in general, to be dispersed for the good of the public.

f.     Pay out monies in payment of Club obligations only on authority given by the Board; all checks and vouchers exceeding One Thousand Dollars ($1000.00)  shall be signed by the Treasurer and countersigned by one other officer, determined by the Board.

F.  DIRECTORS

The Club shall have eight (8) elected Directors. However, the number Directors shall be determined by Club size, and such determination shall, from time to time, and as necessary, be made by the Board of Directors. The Club shall elect four (4) Directors, each of whom shall hold a two-year term. Upon election, Directors shall be known as “Two-Year Directors”; during each Director’s second year, each shall be known as “One-Year Directors”. There shall always be an equal number of Two- and One-Year Directors.

G.  TAIL TWISTER - Shall:

i.         Promote harmony, good fellowship, life and enthusiasm in the meetings through appropriate stunts, games and the judicious imposition of fines on Club Members.

ii.       There shall be no ruling from his decision in imposing the appropriate fine.

iii.      No member shall be fined more than twice at any one meeting.

iv.     The Tail Twister shall not be fined except by the unanimous vote of all members present.

v.       All monies collected by the Tail Twister, shall be immediately turned over to the Treasurer (who will place same in the Administrative Account).

vi.     This position may be appointed by the President and Board or voted on by the membership. 

H.   LION TAMER – Shall:

i.   Have charge of and be responsible for the paraphernalia of the Club, including flags, banners, bell, gavel, Lion bank, and any other item required for or at meetings.

ii.       Put each item, above, in its proper place before each meeting and return same to the proper storage area after each meeting.

iii.      Act as sergeant-at-arms at meetings, see that those present are properly seated, distribute bulletins, favors and literature as required at both regular and Board meetings.

iv.     Give special attention to assure that new members are seated with a different group at each meeting so that he can become better acquainted with the membership.

v.       This position may be appointed by the President and Board or voted on by the membership.

I.    INFORMATION AND TECHNOLOGY CHAIRMAN – shall:

i.    Work with the Secretary, the Webmaster, the Editor of the Newsletter, the respective Chairpersons of Publicity and Advertising, and with the Board of Directors in general.

ii.       Obtain information for, and disseminate information to, the Club’s website.

iii.      With the Secretary, to update the Club Directory on the website, with each positive or negative membership change, and, publish a written Directory no less than once a year, for distribution to the members at a Regular meeting

iv.     Oversee the publication of the monthly newsletter

v.       Oversee the operations of the Publicity Committee, and insure that all advertising, in both form and format, is in accordance with Club policy.

vi.     Oversee the operations of the Publicity Committee, and insure that the Club is receiving a reasonable amount of publicity.

J.   MEMBERSHIP CHAIRMAN – shall:

i.   Be the Chairman of the Membership Committee and member of the Board.

ii.       Develop a growth program specifically for the Club and present it to the Board of Directors for approval, after which the membership Chairman, with the Membership Committee, shall maintain said growth program

iii.      Encourage Members to bring in new, quality members.

iv.     Ensure proper recruitment procedures.

v.       Prepare and implement orientation  sessions.

vi.     Report to the Board ways to reduce the loss of members.

vii.    Coordinate with other Club committees to fulfill these responsibilities.

viii.  Serve as a member of the Zone Level Membership Committee.

K.  BOARD OF DIRECTORS

The Board of Directors of the Cranbury Lions Club shall be comprised of the Officers, Directors, and Committee Chairpersons, as hereinabove outlined and described in this Article VIII, Paragraphs A through F, inclusive. From time to time, and as practically and reasonably required, the personnel and or Club Titles may be added to, or subtracted from, by the Board of Directors, if such change is unanimously approved by the Board of Directors and favorably approved by a majority vote of the Members at a Regular meeting.

The Board of Directors shall:

i.    Constitute the Executive Board of the Club, and be responsible for the execution of the policies approved by the Club. All new business and policies of the Club shall be first considered and shaped by the Board for presentation and approval by the membership.

ii.       Authorize all expenditures and shall not incur any indebtedness beyond the current income of the Club, nor authorize disbursement of Club funds for purposes inconsistent with the business and policy authorized by the membership.

iii.      Modify, override or rescind the action of any officer of the Club, as may be necessary.

iv.     Have the books, accounts, and operations of the Club audited annually, or at it’s discretion, more or less frequently and may require an accounting or have an audit made of the handling of any Club funds by any officer committee or member of the Club. Any member of the Club in good standing may inspect any such audit or accounting upon request at a reasonable time and place.

v.       Appoint, on recommendation from the Finance Committee, a bank or banks for the deposit of funds of the Club.

vi.     Appoint the surety for the bonding of any officer of the Club.

vii.    Not authorize, nor permit, the expenditure for any administrative purpose, of the net income of projects or activities of the Club by which funds are raised from the public.

viii.  Submit all matters of new business and policy to the respective standing or special Club committee for study and recommendation to the Board.

ix.     Name and appoint, subject to the approval of the membership, the delegates and alternates of the Club to District, Multiple, National and International Conventions.